Privacy Policy

Last updated: October 28, 2026

Qadmly (“the app”) is provided by Qadmly (“we”, “us”). This policy explains what the app does with your data. In short: your data is kept on your phone and in a private backup that only your own signed-in account can access, the app only sends email you ask it to send, and it never reads your inbox. The app also shows ads from Google AdMob on some screens (see Ads).

What the app uses

Google account details. When you sign in with Google, the app receives your name, email address and profile picture. They are shown in the app and used as the sender of your emails. Your email address is also used to identify your backup.
Permission to send email (Gmail). The app asks only for the Gmail permission to send email on your behalf (gmail.send). It does not ask to read, list, search, modify or delete any email in your Gmail account.
Your CV (PDF or Word file) that you choose to attach.
Your drafts and history, including the recipient, company, subject and message of applications you wrote or sent, and their status.
Your profile details that you enter: name, job title, skills, background, phone number and links, and an optional signature image.
Job post screenshots or PDFs you pick. They are read on your phone (text recognition on the device) and are not uploaded.
Settings such as language, appearance, haptics and reminders.
App configuration. The app downloads settings from Firebase Remote Config, for example to turn a feature on or off. This uses a Firebase installation ID and basic device information, not your content.
Ad data (Google AdMob). To show and measure ads, Google AdMob may collect your IP address, device and advertising identifiers, ad interactions and diagnostics. See Ads.

Where your data is stored

Your data is stored on your phone (and may be included in your own device backups). Your Google sign-in is kept in the iOS Keychain. We never see your Google password.

When you are signed in, the app also keeps a backup of your profile details, your history of applications and your message templates so they can be restored on a new phone. This backup is stored in Google Firebase (Cloud Firestore), a service of Google, under your own account ID. Your CV file, your current draft, job post screenshots and PDFs, and any Gmail data are never uploaded. We do not run any other server for the app, and we do not look at your backup unless you ask us to help with a problem.

How we protect your data

Encryption in transit. All communication between the app, Google Firebase, Gmail, Google AdMob and OpenAI uses encrypted HTTPS (TLS) connections.
Encryption at rest. Data in the Firebase backup is encrypted at rest by Google Cloud.
Access control. Firebase security rules allow each signed-in user to read and write only their own backup. Other users cannot access it, and access requires signing in with your Google account.
No passwords stored. Sign-in uses Google Sign-In (OAuth). We never receive or store your Google password, and your sign-in is kept in the iOS Keychain on your phone.
Least privilege. The app requests only the Gmail permission to send email (gmail.send). It cannot read, list, search, modify or delete your email, and no Gmail content is stored by us.
Limited access and no sharing. Only the app developer can access the Firebase project, and only to maintain the service or at your request. Your data is not sold, rented, or shared with third parties for their own purposes. Your CV, drafts, history, profile details and Gmail data are never used to target ads.
Automatic sign-out. If your account is no longer valid, the app signs you out and stops using the backup.

Sending email

When you tap Send, the app sends the email and its attachments directly from your phone to Google’s Gmail service so that it is sent from your Gmail account. We do not receive the email itself. A record of the application (recipient, subject, message and status) is saved to your history, and so to your backup.

Optional AI features

The AI features are optional and only run when you tap them. When you do, the app sends the following to OpenAI to produce a suggestion: the job post text or the draft you chose, and your name, job title, signature text, skills and background. Your CV file, your phone number and links, and your Gmail data are never sent. OpenAI processes this data under its own terms and privacy policy. If you do not want this, do not use the AI features.

The app shows banner ads provided by Google AdMob, currently on the History screen. When an ad is shown, AdMob may collect and use your IP address, device and advertising identifiers (such as the iOS advertising identifier, only if you allow tracking), ad interactions, and diagnostic and performance data, to deliver, measure and improve ads and to prevent fraud. Google processes this data under its own privacy policy and how Google uses data from apps that use its services.

We do not give AdMob your CV, drafts, history, profile details, email address or any Gmail data. Where the law requires it (for example in the European Economic Area and the UK), the app asks for your consent before showing personalized ads, and on iOS it asks for your permission before tracking you across apps. If you decline, you may still see ads, but they will not be personalized. You can change your choice any time in iOS Settings → Privacy & Security → Tracking, or manage personalized ads at myadcenter.google.com. We may turn ads on or off at any time using the app settings described above.

Google API Services User Data Policy

Qadmly’s use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. The app uses the Gmail permission only to send the emails you write, and does not use it for any other purpose, including advertising.

Your choices and deleting your data

In the app, open Profile → Settings → Your data to remove your saved CV, clear your history, reset templates, or delete everything on your phone and sign out. Deleting a history item or resetting templates also removes it from your backup.
Delete your account in the app. Open Profile → Settings → Account → Delete my account. This permanently deletes your backup (profile, history and templates) and your backup sign-in from our Firebase project, erases the data on your phone, and removes Qadmly’s access to your Google account. It cannot be undone.
If you cannot use the in-app option, write to support@qadmlyapp.com from your Google account email address and we will delete your backup within 30 days.
To disconnect Google, sign out in the app and remove Qadmly at myaccount.google.com/permissions.
Deleting the app removes the data it stored on your phone. It does not remove your backup, so use Delete my account first if you want it gone.

Children

The app is intended for adults looking for work. It is not directed to children under 13, and we do not knowingly collect data from them or show them personalized ads.

Changes to this policy

If we change this policy, we will update the date above. If the change affects how your data is used, we will tell you in the app.

Contact

Questions about privacy? Write to support@qadmlyapp.com.